Administrators · Workspace setup
Set a room's booking rules
Choose opening hours, booking lengths, gaps between meetings, pricing and whether bookings need approval.
Updated 18 October 2026
Open a room's rules
Go to Desks, find the room under Meeting Rooms and click Booking rules.
The rules
| Setting | What it does |
|---|---|
| Room type | For example meeting room or board room; shown to members |
| Opens / Closes | The hours members can book |
| Shortest / Longest | The shortest and longest booking allowed |
| Gap between | Time kept free between meetings, for clean-up or changeover |
| Needs approval | Every booking waits for an admin to approve it |
| Price | Free, Free for members, or Paid |
| Members / hour, Non-members / hour | Hourly prices when the room is paid |
Click Save. The new rules apply to new bookings. Existing bookings stay as they are.
How paid rooms work
Members pay by card in the booking window. The time is held while they pay and confirmed when payment goes through. If they don't finish paying, the hold is released.
Calendar invites
Members can invite guests and add a video call link. Invites come from your workspace's email. See Calendar invites.